Your privacy is important to us

At UCI, we are committed to protecting your privacy. This privacy policy explains how we collect, use, share, and protect your personal data. We ensure full transparency in how we manage your data.

Data collection and use

We collect personal information such as your name, email address, and phone number to communicate with you. We do not share your information with third parties without your consent, unless required by law.

How do we protect your data?

At UCI, we treat the security of your data as our highest priority. We employ a range of technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. Our systems are regularly updated and monitored to ensure the highest level of protection.

Your rights and contact

You have the right to access, correct, delete, or restrict the processing of your data. If you have any questions about our privacy policy or would like to exercise your rights, please contact us at uci.cynology@gmail.com.

Privacy Policy of United Kennel Clubs International e.V.

  1. General Information

The administrator of personal data is United Kennel Clubs International e.V., located at Kolonnenstr. 8, 10827 Berlin, Germany, hereinafter referred to as the "Administrator."

  1. Purposes and Legal Grounds for Data Processing

We process the personal data of users and organization members for the following purposes:

  • Pedigree Verification and Registration: Processing data of owners and breeders for the purpose of maintaining pedigree books for dogs with full, documented multi-generational ancestry (Legal basis: performance of a contract/statutory activities).
  • Handling Inquiries: Responding to questions submitted via contact forms or email (Legal basis: legitimate interest of the Administrator).
  • Organization of Shows and Events: Registration of participants, publication of results, and show catalogs (Legal basis: participant's consent or performance of a contract).
  • Newsletter and Communication: Informing about changes in regulations and upcoming events (Legal basis: voluntary consent).
  1. Scope of Collected Data

Depending on the purpose, we may collect:

  • Identification data (first name, last name).
  • Contact details (email address, phone number, residential address).
  • Cynological data (kennel names, dog data, scans of pedigrees).
  1. Cookies

Our website uses cookies to ensure the highest quality of service and for statistical purposes.

  • Necessary Cookies: Enable basic navigation and website functionality.
  • Analytical Cookies: Help us understand how users interact with the service (e.g., Google Analytics). Users can block cookies at any time through their browser settings.
  1. Data Sharing and Transfer

Personal data may be transferred to:

  • Member Organizations: Within the framework of international cynological cooperation (UCI).
  • Technical Entities: Hosting companies, IT system providers.
  • State Authorities: If such an obligation arises from legal provisions.
  • Public Records: Please note that pedigree data and show results may be published in publicly accessible databases or post-show catalogs.
  1. Data Retention Period

Data is stored for the period necessary to achieve statutory objectives (e.g., pedigree documentation is stored indefinitely due to the necessity of maintaining the continuity of genetic lines) or until consent is withdrawn/an objection is lodged, provided that overriding legal provisions do not apply.

  1. Your Rights

In accordance with the GDPR, you have the right to:

  • Access your data and receive a copy of it.
  • Rectify (correct) your data.
  • Erasure of data (to the extent that it is not necessary for maintaining official pedigree books).
  • Restriction of processing and data portability.
  • Lodge a complaint with the relevant data protection supervisory authority.
  1. Contact

For all matters related to personal data protection, please contact us at: uci.cynology@gmail.com.